Agenda of Ordinary Council Meeting - Wednesday, 14 February 2024

Ordinary Council Meeting Minutes

13 December 2023

MINUTES OF Liverpool Plains Shire Council
Ordinary Council Meeting
HELD AT THE Council Chambers
ON Wednesday, 13 December 2023 AT 2:30pm

PRESENT: Cr Doug Hawkins OAM, Cr Ken Cudmore, Cr Jason Allan, Cr Terry Cohen, Cr Paul Moules, Cr Yvonne Wynne

IN ATTENDANCE: Gary Murphy (General Manager), Dean Frost (Director Corporate and Community Services), Nathan Skelly (Director Infrastructure and Environmental Services), Christie Pearson (Executive Operations)

AUDIO RECORDING OF MEETINGS

The Mayor informed the meeting as follows:

A webcast of this meeting will be published to Council’s website at www.liverpoolplains.nsw.gov.au so that it is available for viewing by members of the public.”

1 Acknowledgement of Country and Council Prayer

Cr Paul Moules recited the Acknowledgement of Country and the Council Prayer.

2 Apologies and Applications for a Leave of Absence by Councillors

Resolution 2023/240

Moved: Cr Paul Moules

Seconded: Cr Jason Allan

That leave of absence from Cr Donna Lawson be received and accepted.

Carried

The Mayor invited apologies and applications for leave of absence.

3 Confirmation of Minutes

3.1 Minutes of the Council Meeting held on 22 November 2023

Resolution 2023/241

Moved: Cr Ken Cudmore

Seconded: Cr Yvonne Wynne

1. That the Minutes of the Council Meeting held on 22 November 2023 be received and the recommendations therein be adopted.

Carried

3.2 Minutes of the Extraordinary Council Meeting held on 27 November 2023

Resolution 2023/242

Moved: Cr Paul Moules

Seconded: Cr Jason Allan

1. That the Minutes of the Extraordinary Council Meeting held on 27 November 2023 be received and the recommendations therein be adopted.

Carried

4 Disclosures of Interests

The Mayor requested Councillors disclose any conflicts of interest in matters under consideration at the Ordinary Meeting, in accordance with Part 4 and part 5 of the Code of Conduct.

Nil disclosures were made

5 Mayoral Minute(s)

5.1 Mayoral Minute - November 2023

Resolution 2023/243

Moved: Cr Doug Hawkins OAM

Seconded: Cr Ken Cudmore

That Council:

1. Receive and note the Mayoral Minute for November 2023.

Carried

6 Reports to Council

6.1 Executive Services Report - November 2023

Resolution 2023/244

Moved: Cr Ken Cudmore

Seconded: Cr Yvonne Wynne

That Council:

1. Receive and note the Executive Services Report for November 2023.

Carried

6.2 Resolutions Register Update

Resolution 2023/245

Moved: Cr Terry Cohen

Seconded: Cr Jason Allan

That Council:

1. Receive and note the Resolutions Register as at 1 December 2023 appended at Annexure A and the Resolution Register for 2022 as appended at Annexure B.

Carried

6.3 Corporate and Community Services Directorate Report November - 2023

Resolution 2023/246

Moved: Cr Jason Allan

Seconded: Cr Ken Cudmore

That Council:

1. Receive and note the Corporate and Community Services Directorate briefing for November 2023 as detailed in this report.

Carried

6.4 Statement of Investments - November 2023

Resolution 2023/247

Moved: Cr Terry Cohen

Seconded: Cr Ken Cudmore

That Council:

1. Receive and note the Statement of Investments as of 30 November 2023 as appended at Annexure A.

Carried

6.5 Corporate Credit Card Policy

Resolution 2023/248

Moved: Cr Ken Cudmore

Seconded: Cr Paul Moules

That Council:

1. Adopt the draft Credit Card Policy as appended at Annexure A.

Carried

6.6 Annual Code of Conduct Complaints Statistics Return 2023

Resolution 2023/249

Moved: Cr Terry Cohen

Seconded: Cr Ken Cudmore

That Council:

1. Receive and note the annual Code of Conduct Complaints Statistics Return for 2022-2023, appended at Annexure A.

Carried

6.7 Agreement with Quirindi High School - Plains Fitness 2024

Resolution 2023/250

Moved: Cr Terry Cohen

Seconded: Cr Ken Cudmore

That Council:

1. Approve in-principle the following fees and charges covering Quirindi High School and students of Quirindi High School to access the facilities at Plains Fitness.

(a) Full membership to students aged 16 years and over at $20 per month from the month of joining to December 31^st of 2024.

(b) Two weekly structured fitness sessions for six Support Students at $50 per session during school terms in 2024.

2. In accordance with Section 610F of the NSW Local Government Act 1993, the in-principle agreement is placed on public exhibition for a period of 28 days.

3. At the conclusion of the public exhibition period, any submissions will be reviewed and a report presented at the February Council Meeting.

4. If there are no submissions regarding the in-principle agreement at the conclusion of the public exhibition period, the in principle agreement will be endorsed and enacted.

Carried

6.8 Local Advisory Groups

Resolution 2023/251

Moved: Cr Ken Cudmore

Seconded: Cr Jason Allan

That Council:

1. Receive and note the minutes of the Currabubula Local Advisory Group as appended at Annexure A.

Carried

6.9 Infrastructure & Environmental Services Directorate Report November 2023

Resolution 2023/252

Moved: Cr Jason Allan

Seconded: Cr Ken Cudmore

That Council:

1. Receive and note the Infrastructure & Environmental Services Directorate report for the month of November 2023

Carried

6.10 Exhibited Draft Keeping of Animals Policy

Resolution 2023/253

Moved: Cr Yvonne Wynne

Seconded: Cr Ken Cudmore

That Council:

1. Repeal “Keeping of Animals in Urban Areas Policy”.

2. Adopt the Draft “Keeping of Animals in Residential Areas Policy” as appended at Annexure A.

3. Give public notice of the adoption of the “Keeping of Animals in Residential Areas Policy”.

Carried

6.11 Town Water Supply Status

Resolution 2023/254

Moved: Cr Jason Allan

Seconded: Cr Terry Cohen

That Council:

1. Receive and note the Water Supply Status Report.

Carried

6.12 DA/2023/026 - 1658 Kamilaroi Highway Quirindi - Proposed Shed

Resolution 2023/255

Moved: Cr Ken Cudmore

Seconded: Cr Jason Allan

That Council:

1. Determines Development Application 2023/026 pursuant to Section 4.16 of the Environmental Planning and Assessment Act 1979 by the granting of consent subject to the conditions contained within this report.

In Favour: Crs Ken Cudmore, Doug Hawkins OAM, Paul Moules, Yvonne Wynne, Terry Cohen and Jason Allan

Against: Nil

carried 6/0

6.13 DA/2023/044 - 161 Henry Street Werris Creek - Proposed Shed

Resolution 2023/256

Moved: Cr Ken Cudmore

Seconded: Cr Paul Moules

That Council:

1. Determines Development Application 2023/044 pursuant to Section 4.16 of the Environmental Planning and Assessment Act 1979 by the granting of consent subject to the conditions contained within this report.

In Favour: Crs Ken Cudmore, Doug Hawkins OAM, Paul Moules, Yvonne Wynne, Terry Cohen and Jason Allan

Against: Nil

carried 6/0

7 Delegates Reports

Nil

8 Notices of Motions/Questions with Notice

Nil

9 Confidential Matters

Nil

The Meeting closed at 3:00pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 14 February 2024.

...................................................

CHAIRPERSON

Ordinary Council Meeting Agenda

14 February 2024

5.3 Mayoral Minute - Travel Approval

File Number: G2024/0011

Author: Doug Hawkins OAM, Mayor

Authoriser: Gary Murphy, General Manager

Annexures: A. Invitation of Mayor of Suseong-gu ⇩

B. Letter of Support from Mayor of Blacktown City Council ⇩

Recommendation

That Council:

1. Accept the invitation for a delegation to visit Suseong-gu, Daegu Metropolitan City, Republic of Korea as appended at Annexure A from 19 April to 28 April 2024, together with our Sister City, Blacktown City Council.

2. Note the Letter of Support from Blacktown City Council Mayor, Tony Bleasdale OAM as appended at Annexure B

3. Authorise the Mayor and General Manager to travel to Suseong-gu, Daegu Metropolitan City, Republic of Korea from 19 April to 28 April 2024 with associated travel/transport costs to be covered through the Australia Korea Foundation Grant 23/24. Accommodation for the authorised delegation will be covered by the host Country and any additional out of pocket expenses will be in accordance with the Councillor Expenses and Facilities Policy 2021.

4. Note the purpose of the visit is to strengthen bilateral relations between Liverpool Plains Shire Council (LPSC) and Suseong-gu, Daegu Metropolitan City, Republic of Korea through cultural exchange, strategic collaboration, and economic development. LPSC aims to increase public awareness, develop partnerships, and increase capacity for effective engagement with the Republic of Korea.

5. Notes that the Mayor will provide a Delegates report upon return from Suseong-gu, Daegu Metropolitan City, Republic of Korea.

6. Notes that a further report will be provided to Council detailing the return visit from Suseong-gu, Daegu Metropolitan City, Republic of Korea to the Liverpool Plains.

Background

Relationship between Liverpool Plains Sire Council, Blacktown City Council and Suseong-gu, Daegu Metropolitan City, Republic of Korea:

The purpose of a Sister Cities program is to encourage people-to-people interaction by providing citizens with the opportunity to participate in cultural, educational, trade and knowledge sharing exchange programs across cities.

We have shared a very successful sister city relationship with Blacktown City Council for many years and through the benefit of that relationship we have begun to build a further relationship with Suseong-gu, Daegu Metropolitan City, Republic of Korea which has been a sister city of Blacktown City Councils for 30 years.

As reported in my Delegates Report to the LPSC Ordinary Meeting of Council June 2023, we spent time with the Mayor Kim Dae-kwan of Suseong-gu and the Korean delegation when we attended Blacktown City Council for the annual Blacktown Festival in May 2023. It was at this Sister City event that I was able to initiate a relationship with the Mayor of Suseong-gu and since our initial meeting we have on many occasions spoken about what benefits our Councils can be to each other, whether it be through trade and/ or education opportunities etc.

After spending time with Mayor Kim Dae-kwan of Suseong-gu at the May 2023 meeting at Blacktown City Council, an invitation was kindly extended to me and the General Manager to travel to Suseong-gu, Daegu Metropolitan City, Republic of Korea with the Blacktown delegation in April 2024, Mayor Kim formalised this invitation in writing dated 23 October 2023 as appended at Annexure A.

In 2024 Blacktown City Council will celebrate the thirtieth anniversary between Suseong-gu, Daegu Metropolitan City, Republic of Korea.

The partnerships with Suseong-gu, Daegu Metropolitan City, Republic of Korea has provided Blacktown City Council with many opportunities, and we appreciate Blacktown City Councils graciousness in providing LPSC with extended opportunities through our Sister City relationship.

Benefits of a delegation visit to Suseong-gu, Daegu Metropolitan City, Republic of Korea:

a. This delegation visit will demonstrate a strong bond of friendship and support between our Councils and will focus on specific measures that would involve staff, communities, and businesses leaders.

b. This visit will enhance cross-culture understanding and build vibrant and connected communities generating mutual benefits for many years to come.

Issues and Commentary

After being extended the invitation from Mayor Kim in May 2023, LPSC sought available grant opportunities to support his initiative and on 21 September 2023, LPSC submitted a grant application for the Australia Korea Foundation Grant Round 2023-24. On 23 November 2023 grant approval was received in the sum of $35,000.

The grant provides for LPSC Mayor and General Manager to travel to Suseong-gu, Daegu Metropolitan City, Republic of Korea with the Blacktown City Council delegation. This visit will provide LPSC with an opportunity to showcase the local businesses in the Liverpool Plains region, particularly the agricultural products and education for export opportunities and gain a better understanding of opportunities from SuSeong-Gu for the region. In return, LPSC will host the Suseong-gu, Daegu Metropolitan City, Republic of Korea delegates for a 7-day tour of Liverpool Plains, highlighting local businesses, economic development and trade opportunities, tourism, and education in the region.

The expected outcome of the trip is to gain greater understanding and appreciation between Australia and Korea through cultural exchange and strategic collaboration. This will result in economic growth opportunities, create more jobs, building a resilient region and ensure long-term prosperity for the community.

The proposed itinerary for the April 2024 trip to Suseong-gu, Daegu Metropolitan City, Republic of Korea is as follows:

Date	Event/activity
Friday 19 April	Travel to Seoul, Republic of Korea
Saturday 20 April	Travel to Daegu, Republic of Korea
Sunday 21 April	Preparations for Meetings on Monday
Monday 22 April	Meetings with Suseong-gu Government Officials
Tuesday 23 April	Welcome reception with Suseong-gu Government Officials
Wednesday 24 April	Visit to various Council facilities and meeting with staff about the business
Thursday 25 April	Visit to local schools and universities
Friday 26 April	Visit to local business who are interested in trade with Blacktown City and Liverpool Plains Shire Council
Saturday 27 April	Visit to local attractions and places of interest
Sunday 28 April	Delegation departs Suseong-gu for Sydney, Australia.

Legislative and Policy Implications

Overseas travel is subject to the Liverpool Plains Shire Council Councillor Expenses and Facilities Policy 2021.

Financial Implications

Travel costs will be covered through the Australia Korea Foundation Grant 23/24 with flight costs estimated to be no more than $8,000 in total as per the grant agreement. The host Country will cover the expense of accommodation for the authorised delegation. Any additional costs incurred whilst in Suseong-gu will be in accordance with the Councillor Expenses and Facilities Policy 2021.

RISK Implications

There are no risk implications associated with this report.

Community Consultation

There is no community consultation required for this report however, discussions with local businesses and schools in the Liverpool Plains have been taking place to look at what opportunities can arise from this travel.

Conclusion

That Council approve the Mayor and General Manager to travel to Suseong-gu, Daegu Metropolitan City, Republic of Korea.

Ordinary Council Meeting Agenda

14 February 2024

6 Reports to Council

6.1 Executive Services Report

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Council facilitates community engagement

Author: Deborah Perry-Brown, Executive Support Officer

Authoriser: Christie Pearson, Executive Operations

File Number: G2024/0014

Annexures: Nil

Recommendation

That Council:

1. Receive and note the Executive Services Report for December 2023 and January 2024.

Background

Liverpool Plains Shire Council ("Council") adopted its current organisation structure at its Ordinary Meeting held 03 February 2021 [res. 2021/6]. Council's current organisation structure comprises three Directorates, namely Executive Services, Corporate and Community Services and Infrastructure and Environmental Services.

The Executive Services Directorate comprises of the following business units:

· Executive Support;

· Human Resources;

· Marketing and Communications; and

· Economic Development .

This report provides a briefing on activities, services, programs, and projects progressed by Executive Services for the month.

Issues and Commentary

Actions and Functions / Events attended by the General Manager
December 2023* *The General Manager also regularly meets with staff throughout the organisation on an ad hoc basis
12/2023	Meetings with the Mayor at least weekly
04/12/2023	Meeting (Teams) with Dan McMahon - Lionize
04/12/2023	Executive Leadership Team meeting
04/12/2023	Service Awards Function – Eastside Childcare, Plains Fitness and Pool staff
05/12/2023	Visit to Blacktown for the Korean War commemoration
06/12/2023	Regional Australia (Teams) meeting
06/12/2023	New England REZ Project catch up (Teams)
07/12/2023	New England Northwest Economic Lunch – Dr Sherman Chan
08/12/2023	Quirindi High School Presentation Day
11/12/2023	Monthly DIES meeting – Nathan Skelly
11/12/2023	Quirindi High School Employer Career Connections gathering
11/12/2023	International Links and Sister Cities Advisory (Teams) meeting
12/12/2023	Managers meeting – Finance and Budget
12/12/2023	Pool Control Group meeting
14/12/2023	Staff debrief
15/12/2023	ARIC Meeting
18/12/2023	Visit to Muswellbrook pool
19/12/2023	Executive Leadership Team meeting
2/01/2024	Executive Leadership Team meeting
10/01/2024	Australia Day Awards Panel Review
11/01/2024	Meeting with Quirindi Jockey Club
11/01/2024	Meeting with Director corporate and Community Services and Director Infrastructure and Environmental Services
17/01/2024	WHS Meeting
17/01/2024	Meeting with Australia Day Ambassador
17/01/2024	Staff Workshop
19/01/2024	Temporary Worker accommodation Think Tank
22/01/2024	Staff Workshop
22/01/2024	Meeting with Union
24/01/2024	Staff Workshop
24/01/2024	Pool Control Group meeting
25/01/2024	Dinner Meeting with Australia Day Ambassador
26/01/2024	Australia Day Ceremonies in the Shire
30/01/2024	Executive Leadership Team meeting

Table 1 - Human Resources and WHS
Function	Briefing
Recruitment	During the months of December 2023 and January 2024 the following recruitment activities were undertaken The following new employees commenced with Council: · Cadet Planner · Human Resources Officer · General Hand · Manager Civil Infrastructure · Mechanic · Water Engineer (Casual) · Librarian (Casual)
Employee Separations	There were three employee separations during the month of October.
Culture	The staff Employee Engagement Workgroup commenced meetings and have begun to decide upon their key focus areas for improvement and suggestions. Ideas and strategies will be discussed in the coming meetings then presented to the Executive by the Manager Human Resources. Workshops have been held for all staff throughout January to commence the journey of creating our corporate values. During these workshops, all staff had the opportunity to participate in sharing their feedback on the behaviours which they believe will help us build a great workplace culture.
Work Health and Safety (WHS)	The Workplace Health and Safety Committee held their first meeting for 2024. The current committee’s term comes to a close in March and nominations have opened for the new committee.

Table 2 – Media
Function	Briefing
Social media December 2023	LPSC Facebook page (from December) People reached 22.9K (up 72.4% ) Post engagement Number of Posts 99 Page and profile visits 9,084 Followers 6,709 New Facebook Page followers 44 LPSC Instagram (from December) People reached 139 Number of Posts 25 Page and profile visits 19 Followers
Facebook highlights December 20243	Top 5 performing posts Willow Tree Toilets Update Posted 13/12, 4.19 pm Reach 9, 318 Reactions 165 Shares 10 Comments 96 Military Tattoo Save the Date Posted 29/12, 09.21 am Reach 8,316 Reactions 178 Shares 21 Comments 48 Lost Cattle Dog Posted on 21/12, 6.14 pm Reach 4,551 Reactions 32 Shares 15 Comments 7 Christmas Lights Competition Winners Posted on 18/12, 9.52 am Reach 3,900 Reactions 78 Shares 4 Comments 16 Repainting toilets: Hoamm Park Werris Creek Posted on 7/12, 8.00 am Reach 3,192 Reactions 124 Shares 1 Comments 111
Media releases December 20243	Media releases approved and distributed: 14
Social media January 2024	LPSC Facebook page (from last 28 days) People reached 19, 755 Post engagement 6,054 Number of Posts Page and profile visits 8,980 Followers 6,751 New Facebook Page followers 58 LPSC Instagram (from last 28 days) People reached 180 Number of Posts 38 Page and profile visits 40 Followers 163
Facebook highlights January 2024	Top 5 performing posts Military Tattoo Posted 12/01, 12.00 am Reach 6,205 Reactions 66 Shares 11 Comments 2 Water Services Update: main failure Posted 13/01, 2.07 pm Reach 5,306 Reactions 34 Shares 23 Comments 5 Australia Day Awards: Congratulations Posted on 26/01, 2.51 pm Reach 4,724 Reactions 80 Shares 10 Comments 15 Werris Creek Pool Free Activities Posted on 7/01, 7.00 pm Reach 4,551 Reactions 35 Shares 4 Comments 11 Summer Splash Posted on 19/01, 2.48 pm Reach 2,851 Reactions 13 Shares 13 Comments 8
Media releases January 2024	Media releases approved and distributed: 11

Legislative and Policy Implications

There are no legislative or policy implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

RISK Implications

There are no risk implications for Council associated with this report.

Community Consultation

There are no community consultation requirements for Council associated with this report.

Conclusion

This report provides a brief overview of Executive Services during December 2023 and January 2024.

Ordinary Council Meeting Agenda

14 February 2024

6.3 Appointment of Councillor Delegates to 2024 Conferences

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Operate in a financially responsible manner and improve long-term financial sustainability

Author: Christie Pearson, Executive Operations

Authoriser: Gary Murphy, General Manager

File Number: G2024/0001

Annexures: Nil

Recommendation

That Council:

1. Appoint the following Councillors to attend each of the following conferences being held in 2024:

(a) LGNSW Tourism Conference: Cr ___________________ (one Councillor).

(b) Australian Local Government Women’s Association NSW Conference: Cr ___________________ (one Councillor).

(d) NSW Local Roads Congress: Cr ___________________ (one Councillor).

(e) LGNSW Water Management Conference: Cr ___________________ (one Councillor).

(f) Australian Local Government Association National General Assembly: Cr ___________________ (one Councillor).

2. Approve reimbursement of out-of-pocket expenses incurred by Councillor delegates attending the above conferences, in accordance with the Councillors Expenses and Facilities Policy.

3. Note that Councillor delegates are required to provide a written delegate’s report to Council following each conference attended.

Background

Liverpool Plains Shire Council (“Council”) is committed to supporting the continued professional development of its Councillors and ensuring that they remain up to date with contemporary issues facing Council and the Liverpool Plains community, as well as the NSW Local Government sector more broadly.

Attendance at sector conferences provides Councillors with new skills and knowledge on particular issues to ensure they can perform their duties and represent residents to the best of their ability. It also provides Councillors with the opportunity to network with Councillors from other local government areas and advocate on issues of importance to the Liverpool Plains community.

At its Ordinary Meeting held 23 June 2021, Council reviewed and adopted its current Councillor Expenses and Facilities Policy [res. 2021/98]. Clause 6.32 of the Policy provides that Council shall resolve to nominate:

· Three (3) Councillors to attend the Local Government NSW (“LGNSW”) Annual Conference; and

· One Councillor to attend each of the following conferences and seminars:

o Australian Local Government Association (“ALGA”) National General Assembly of Local Government;

o Australian Local Government Women’s Association (“ALGWA”) NSW Conference;

o LGNSW Destination and Visitor Economy Conference;

o LGNSW Water Management Conference; and

o NSW Local Roads Congress.

Issues and Commentary

Determining Councillor attendance enables each Councillor to plan their professional development in advance, and gives them the opportunity to indicate their interest in participating in conferences that are of interest to them and which they believe will best support their individual professional development needs. This practice also ensures that the annual Councillor Conferences and Seminars Budget is distributed equitably across all Councillors.

Details of the sector conferences scheduled to be held throughout 2024, including the dates and venues/locations of each conference, are outlined in Table 1, below, in order of when they will occur throughout the year:

*Table 1: Local Government Sector Conferences 2024*
Conference	Date	Venue
LGNSW Water Management Conference	23 to 25 July 2024	The Recreation Area, 47-131 Braidwood Road, Goulburn NSW
LGNSW Destination and Visitor Economy Conference	28 to 30 May 2024	Wagga Wagga and surrounds
Floodplain Management Australia National Conference	21 to 24 May 2024	Brisbane Convention and Exhibition Centre, QLD
NSW Local Roads Congress	3 June 2024	Parliament House Sydney, NSW
ALGA National General Assembly	2 to 4 July 2024	National Convention Centre Canberra, ACT
ALGWA NSW Conference	14 to 16 March 2024	City of Ryde, NSW

As Local Government Elections are taking place in September 2024, a report will be provided to the incoming Council to determine Councillor attendance at the Local Government NSW Conference, which will be held from 17 to 19 November 2024 in Tamworth.

Legislative and Policy Implications

Councillor expenses, including costs associated with conference and seminar attendance, must comply with the Guidelines for the Payment of Expenses and Provision of Facilities for Mayors and Councillors in NSW (“the Guidelines”) issued by the Office of Local Government and prescribed under section 23A of the Local Government Act 1993 (“the Act”), as well as Council’s Councillor Expenses and Facilities Policy adopted under sections 252 and 253 of the Act.

The Policy provides that attendance of Councillors at each conference shall be limited to one (1), The principle of having one (1) Councillor attend is considered best practice and consistent with community expectations.

Approval arrangements for Councillor attendance at conferences should occur, where possible, at a full meeting of the Council. This is reflected in clause 1.6.7 of the Guidelines as well as clause 6.32 of the Policy. Further, Councillors are required to provide a written delegate’s report to Council following each conference attended.

Financial Implications

The Policy establishes a budget of $12,000 per annum for Councillor attendance at conferences and seminars, which is reflected in Council’s annual Operational Plan adopted each June.

Consistent with the Policy and Guidelines, Council will reimburse or pay registration fees, accommodation, meals, parking, telephone and travel expenses associated with attendance at the conference plus any other reasonable and directly related out-of-pocket expenses.

RISK Implications

There are no risk implications for Council associated with this report.

Community Consultation

There are no community consultation requirements for Council associated with this report.

Conclusion

Consistent with Council’s Councillor Expenses and Facilities Policy, it is recommended that Council determine to appoint one (1) Councillor to attend each of the LGNSW Tourism Conference, ALGWA NSW Conference, Floodplain Management Australia National Conference, NSW Local Roads Congress, LGNSW Water Management Conference and ALGA National General Assembly. It is further recommended that Council approve reimbursement of out-of-pocket expenses incurred by Councillor delegates attending each of the specified conferences.

Ordinary Council Meeting Agenda

14 February 2024

6.4 Draft Community Engagement Strategy

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Commit to best practice community engagement initiatives including online platforms and other emerging technologies pursuant to applicable Office Local Government (OLG) Guidelines and responsive complaint management processes

Author: Ann Roworth, Marketing and Commuications Officer

Authoriser: Gary Murphy, General Manager

File Number: G2024/0023

Annexures: A. Draft Community Engagement Strategy ⇩

Recommendation

That Council:

1. Place the Draft Community Engagement Strategy as appended at Annexure A on public exhibition for a period of 28 days, and adopt the Community Engagement Strategy as exhibited, subject to no submissions being received noting that the document will be graphically designed.

Background

LPSC’s Community Engagement Strategy outlines the process for involving the LPSC Shire community in Council’s strategic planning and decision-making processes.

Our engagement strategy outlines the ways we engage with our community, key stages in the engagement process (inform, consult, and involve/collaborate), the broad categories of Council matters which require engagement, and how we evaluate and respond to feedback.

Issues and Commentary

Part of Council’s core responsibility is to consistently engage with the community through a variety of different forms. Our engagement strategy outlines Council’s commitment to keeping the community informed, consulted and involved in accordance with the Integrated Planning and Reporting (IP&R) framework mandated by the NSW Government.

Benefits from the Community Engagement Strategy are that it:

· commits Council to be open and accountable

· helps Council plan services better to meet community needs and aspirations

· helps Council prioritise services and make better use of resources

· allows a broader range of views to be expressed, more information to be assembled,

and more possible solutions to be considered before making decisions

· enables Council and the community to work together to achieve balanced decisions

· offers opportunities for residents to contribute to and influence outcomes which directly affect their lives

· encourages greater community ownership and acceptance of Council decisions.

The Community Participation Plan (CPP) section of this strategy is designed to make participation in Council’s planning functions clear for residents of the Liverpool Plains Shire Council local government area. It does this by setting out in one place how and when you can participate in the planning system regarding strategic planning exercises and the assessment of applications for different types of development. This CPP also establishes the community participation objectives which we use to guide our approach to community engagement.

Legislative and Policy Implications

· The Local Government Act 1993 stipulates that all Councils in NSW are required to develop a long‐term Community Strategic Plan, to enable better outcomes focused on the needs and aspirations of the community. To ensure that the plan reflects community needs, the Act states that councils must prepare and implement an Engagement Strategy.

· The strategy needs to specifically address the issues around determining ‘Levels of Service’ that the community expects from Council. This information can then be used to plan and guide the quality and effectiveness of policy development, service level planning.

· The Integrated Planning and Reporting (IP&R) is a strategic planning framework mandated by the NSW Government. The framework requires councils to take a comprehensive and rigorous approach to strategic organisational planning, resourcing, reporting and community engagement.

· Section 402A of the Local Government Act 1993, which relates to the IP&R framework, requires all NSW councils to have a Community Engagement Strategy based on social justice principles.

· As a minimum, the Community Engagement Strategy must identify relevant stakeholder groups within the community and outline methods that will be used to engage each group.

· Our Community Participation Plan is a requirement of Division 2.6 of the Environmental Planning and Assessment Act 1979 (EP&A Act) and applies to the exercise of planning functions by staff of Council.

Financial Implications

The are no financial implications associated with this report.

RISK Implications

Risk of non-compliance with the mandated requirement to prepare and implement an Engagement Strategy as set out under the Local Government Act 1993.Community Consultation

The Draft Community Engagement Strategy and Community Participation Plan will be placed on public exhibition for a period of 28 days to allow the community to review and provide a submission should they wish to. A series of public information sessions will be held throughout the LGA to allow members of the public to find out more and provide feedback on the Strategy.

The Draft Community Engagement Strategy and Community Participation Plan will be available to download via LPSC’s website, hard copies will be available to review at the Visitor Information Centre, Quirindi and Werris Creek Libraries and the Quirindi Administration Centre.

An Easy-to read version of the Strategy will be developed to ensure all members of the community can access and understand it.

The opportunity to comment on the Draft Community Engagement Strategy and Community Participation Plan will be promoted via media release and on LPSC’s social media platforms.

Conclusion

It is recommended that Council agree to place the draft Community Engagement Strategy on public exhibition for a period of 28 days.

Ordinary Council Meeting Agenda

14 February 2024

6.5 Corporate and Community Services Directorate Report December 2023 and January 2024

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Provide strong direction for the community through the development and delivery of the Integrated Planning and Reporting (IP&R) Framework

Author: Dean Frost, Director Corporate and Community Services

Authoriser: Gary Murphy, General Manager

File Number: G2024/0009

Annexures: Nil

Recommendation

That Council:

1. Receive and note the Corporate and Community Services Directorate briefing for December 2023 and January 2024 as detailed in this report.

Background

The Corporate and Community Services Directorate comprises five business units:

· Community and Recreation Services;

· Information Services;

· Finance;

· Governance and Risk; and

· Customer Services.

This report provides a briefing on activities, services, programs, and projects progressed by the Corporate and Community Services Directorate.

Issues and Commentary

Briefings on activities, services, programs, and projects for each of the Directorate's four business units are detailed in Tables 1, 2, 3, 4, and 5, below:

Table 1 – Community and Recreation Services
Function	Briefing
Strategic Initiatives	· Regional Drought Resilience Plan – advice received from Department of Regional NSW that $450,000 received for collaborative project with Gunnedah Shire. Project Control Group held inaugural meeting. · Draft Inclusion Plan 2024-2026 presented for Council’s consideration.
Community Development	· Attended Nungaroo Elders’ Christmas Morning Tea, Dementia Support Group’s monthly meeting and Tamworth Family Support Service Christmas themed playgroup day. · Delivered the Summer Splash school holidays program with 50 participants. · Round 2 Community Funding Program opened. · Australia Day – assisted in the coordination of 3 Events across the Shire. Approximately 400 people attending the three events.
Royal Theatre	· No bookings in December or January
Eastside Long Day Care Centre	· The Department of NSW Health conducted STEPS eye sight screening for all four year old children. · Quirindi CWA, Mrs Claus and the Christmas Grinch visited Eastside on15th December to distribute toys and gift bags made by the residents at Eloura to the children. · Eastside entered the Sunflowers on the Plains competition and won First prize for Best Scarecrow. The children grew sunflowers and the staff decorated the windows and front of the building with the children’s craft. · In December there were 65 children in attendance and in January there were 61 children in attendance.
Library	· A total of 1049 patrons visited Quirindi Library during December and 543 visited Werris Creek. · A total of 1204 patrons visited Quirindi Library during January and 563 visited Werris Creek. · Quirindi Library currently has 910 (+21) Facebook followers and Werris Creek has 545 (+12) followers. · During December Quirindi hosted or participated in 14 events during and Werris Creek hosted 9 events. · Central North Regional Library Early Childhood Literacy Officer visited both branches to host information sessions. · During January, Quirindi hosted 11 events and Werris Creek hosted 13. · During December Werris Creek assisted 10 Services Australia Clients. · Both branches are supporting the Indyreads Summer Book Club through social media posts and promotional materials. · An entry was submitted for Sunflowers on the Plains Best Business Display, at both branches. Students from pre and primary schools across the Shire completed sunflowers that were used to craft the display. · The internal upgrade at Werris Creek branch, is continuing with the new furniture due to arrive in March. · Home library Deliveries were completed in December and January in partnership with Go Co. ·
Quirindi Community Hub	· There was a total of 19 individual events/bookings in the Community Hub during December and 23 individual events/bookings in January. · In December 10 bookings were external to LPSC and 6 of these were LPSC/Library associated events. In January, 10 bookings were external to LPSC.
Plains Fitness	· At the end of December the member total was 153. 523 visits were recorded during December – this is the total number of paid members that scan at the door with their fobs. In addition, there were 61 casual visits and 65 personal training sessions with 98 participants. 126 people participated in group fit classes. · On 2^nd December Plains Fitness held an open day to promote the upgraded facilities, new look gym and the addition of 24/7 access to the suite of services available to members. 24 memberships were sold on the day, many taking advantage of the early bird membership offer.
Aquatic Facilities	November · Pre School 215 · School 1103 · High School 240 · Adults 453 · Total = 2011 December · Pre School 235 · Primary School 838 · High School 354 · Adults 614 · Total = 2041 December was busy with school intensive swimming lessons and end of year parties. We have received positive feedback from multiple patrons and user groups complimenting the lifeguards. To date, the season has run smoothly with few incidents.
Quirindi Aquatic Centre Redevelopment Project	· The facility demolition contract was awarded in December 2023 and works on site commenced in mid-January 2024. It is expected this work will be finalised in April 2024. · An external cost planning consultancy has been appointed to confirm the costs related to the current project concept. · A funding bid to Growing Regions Program for additional funding to complete the extended project scope of work endorsed following community consultation late last year. · Mesh fencing and project sign board has been erected to recognise the project and the funding by NSW Government for the project.

Table 2 – Information Services

Function

Briefing

Information Technology and Business Systems

Total number of helpdesk and general IT support tickets

· Internally resolved – 168 (Dec), 189 (Jan)

· RMT Support – 34 (Dec), 79 (Dec)

Total recorded number of helpdesk requests performed for Mapping / GIS and property: 2 (Dec) Nil (Jan)

Business Systems Upgrade

· Post go-live support session for CRM/ACTUS/Cemetery/P2P.

· CM10 upgrade testing and integration works.

· Further work on org hierarchy requirements for updated workflows.

· Pulse (IP&R Module) implementation completed

Table 3 – Finance
Function	Briefing
Financial Reporting	· Statutory Accounts – extension granted to 31^st March 2024 · Final Audit including Dam Valuation underway · Statutory returns – including BAS · Management of Council’s investments · Ongoing Grant acquittals · Half-yearly Ledger reconciliations, in accord with the Local Government (General) Regulation 2021 – Section 228 · Statutory compliance - Developers Contribution Register on website · Internal Auditing of Cash Floats in accordance with Cash Handling Policy
Financial Strategy	· Quarterly Budget Review Statement, Quarter 2 completed, in another report at this meeting · Draft Fees and Charges 2024-2025 underway · Draft Budget 2024-2025 underway · Draft Revenue Policy 2024-2025 underway · Monthly Reporting within TfNSW Portal for roads and bridges
Procurement and Contracts	· Obsolescence project, stage 2 underway– looking into slow moving stock · Vendor Panel – staff training undertaken · Training of new staff in Procurement and Civica Altitude requisitioning · Update Procurement Policy and Contract Management Policy in line with Modern Slavery Act and Child Safety Standards – in another report at this meeting · Creation of Monthly Procurement Reports for monitoring compliance · Statutory compliance – Contract Register on website
Rates and Water Billing	· Water Billing – legacy issue carried forward to new system resolved · Water Billing – bills generated for the previous six month period · Water Billing - reminder notices generated · Water Concealed Leak applications processed · Rates – final notices sent · Rates – legal file updated as required · Rates instalment notices issued, payment due 28^th February 2024 · Notices of Sales processed, Supplementary Valuations processed · Pension Rebate applications processed
Integrated Planning and Reporting (IP&R)	· Pulse (IP&R Module) implementation completed · Six Months Progress Report of the Combined Delivery Program and Operational Plan completed, subject to a separate report. · Draft Operational Plan 2024-2025 underway

Table 4 - Governance and Risk
Function	Briefing
Corporate Governance	· 2024 Election preparation has commenced. A plan has been submitted to Council’s Executive Leadership Team to review the timetable and provide comment on the draft Induction Program · Financial Delegations have been finalised for key positions. · Policy review is ongoing.
Internal Audit and Risk Management	· Risk Appetite Statement was presented to Council’s Audit, Risk and Improvement Committee in December. It is being reviewed by Council’s Executive Leadership team before being submitted to Council for adoption.

Table 5 – Customer Service
Customer and Visitor Services	During January 2024, the following customer interactions occurred. · 367 Counter attendance. · 872 phone calls to Councils core phone number. · 52 phone calls after hours (answered by virtual office service) · 1021 transactions were processed at the Service NSW Agency. · 470 visitors attended the Willow Tree VIC. As a result of the business systems upgrade, and the new Customer Request System we are now able to provide a more granular level of reporting related to those completed during the month and those outstanding. 311 Customer Action Requests were received and distributed. · 159 Completed · 152 Active

Table 5 – Customer Service

Function

Briefing

Customer and Visitor Services

During January 2024, the following customer interactions occurred.

· 367 Counter attendance.

· 872 phone calls to Councils core phone number.

· 52 phone calls after hours (answered by virtual office service)

· 1021 transactions were processed at the Service NSW Agency.

· 470 visitors attended the Willow Tree VIC.

As a result of the business systems upgrade, and the new Customer Request System we are now able to provide a more granular level of reporting related to those completed during the month and those outstanding.

311 Customer Action Requests were received and distributed.

· 159 Completed

· 152 Active

Legislative and Policy Implications

There are no legislative or policy implications for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

RISK Implications

There are no risk implications for Council associated with this report.

Community Consultation

There are no community consultation requirements for Council associated with this report.

Conclusion

It is recommended Council receive and note the briefing on services and activities within the Corporate and Community Services Directorate for December 2023 and January 2024 as detailed in this report.

Ordinary Council Meeting Agenda

14 February 2024

6.12 Draft Inclusion Plan 2024 - 2026

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Council facilitates community engagement

Author: Ruth Neave, Manager Community and Recreation Services

Authoriser: Dean Frost, Director Corporate and Community Services

File Number: G2024/0020

Annexures: A. DRAFT Inlcusion Plan 2024-2026 ⇩

Recommendation

That Council:

1. Place the Draft Inclusion Plan 2024 – 2026 on Public Exhibition as appended at Annexure A for a period of 28 days, and adopt the Draft Inclusion Plan 2024 – 2026 as exhibited, subject to no submission being received.

Background

NSW local Governments are required to submit updated Disability Inclusion Actions Plan (DIAP) to the Department of Communities and Justice.

Progress reports against DIAP’s are included in Council’s Annual Reports.

Issues and Commentary

The Draft Inclusion Plan 2024-2026 builds on our community’s vision for a lifestyle that is inclusive of all cultures with access to quality services and facilities.

Previously, this document has been referred to as the Disability Inclusion Action Plan, the renaming of the document reflects a holistic approach to Inclusion and recognises that barriers to full inclusion can by physical, non-physical, visible and invisible. The Draft Inclusion Plan 2024-2026 is produced in Easy English and features Infographics throughout.

The Draft Inclusion Plan 2024 – 2026 includes a range of suggested actions.

1) Learning more about the barriers experienced by community members and the staff of Liverpool Plains Shire Council. Establishing an Inclusion Advisory Group and working with LPSC’s Joint Consultative Committee, we will build our understanding of the barriers to full participation and develop our expertise in removing these barriers.

2) Actions ranging from the design of our outdoor spaces, public events and communication methods reflect the recommended themes of Positive attitudes and behaviours; Access to mainstream services; Liveable Communities and Meaningful Employment.

3) Removing the entry fees for people in carers roles, reduces the barriers encountered by carers to fully support the people they assist. Carers can be defined as NSW Companion Card Holders and Commonwealth Concession Card Holders (Carers Pension recipients). This recommendation (Access to Mainstream Service page 14) may require an amendment to Council’s Fees and Charges schedule. A recommendation to amend LPSC Fees and Charges will be included in the final report to Council, if required.

4) We will be guided by our Inclusion Advisory Group and the Joint Consultative Committee to

continue to develop and improve an Inclusive approach.

In preparing the Draft Inclusion Plan 2024-2026 best practice advice was sought from the NSW Department of Communities and Justice, the Disability Council of NSW and the Council for Intellectual Disability. The Draft Inclusion Plan 2024 – 2026 reflects best practice advice as it;

· adopts a broad and intersectional approach to Inclusion.

· embeds inclusive approaches in all areas of the Community Strategic Plan.

· applies universally inclusive design practices to the built environment, programs and services.

· focuses on outcomes.

· is available in accessible formats.

· targets meaningful employment for people.

The Draft Inclusion Plan 2024 – 2026 meets the Department of Communities and Justice minimum requirements;

· A statement from the Mayor.

· Information on the Policy and Legislative Context.

· Links to key programs and strategies.

· Customer and staff profiles.

· Consultative and governance requirements.

· Measurable outcomes.

Legislative and Policy Implications

The NSW Local Governments Act (1993) advises that Councils are to provide adequate, equitable and appropriate services and facilities for the Community.

Council is required to reflect a range of state, federal and international strategies and conventions in its work including;

· United Nations Convention of the Rights of Persons with a Disability.

· National Disability Strategy.

· NSW Inclusion Strategy.

· Building Code of Australia.

· National Standards for Sporting and Recreation Facilities.

· Web Content Accessibility Guidelines.

Financial Implications

The Draft Inclusion Plan 2024 -2026 has been produced in house. There are no financial implications for Council associated with this report for the 2023 – 2024 budget.

RISK Implications

Community Consultation

The Draft Inclusion Plan 2024- 2026 will be placed on public exhibition for a period of 28 days.

The Draft Inclusion Plan will be available to download via LPSC’s website, hard copies will be available to review at the Visitor Information Centre, Quirindi and Werris Creek Libraries and the Quirindi Administration Centre.

Text to audio options will be promoted during the public exhibition period via social media and broadcast media.

The opportunity to comment on the Draft Inclusion Plan will be promoted via broad media release, LPSC’s social media platforms and direct email to relevant community groups, community services and the network of Local Advisory Groups.

The Community Consultation will invite contributions from the broader community and target individuals with lived experience of the physical, non-physical, visible and invisible challenges to full participation.

Community forums will be scheduled at Quirindi and Werris Creek. In addition, community members unable to attend the scheduled forums, will be invited to arrange face to face, online or telephone meetings to take part in the consultation.

Conclusion

The Draft Inclusion Plan 2024-2026 outlines an approach and suite of actions that will, overtime, continue to improve the accessibility of our facilities, services and programs.

In addition to delivering benefits to many members of the community, an Inclusive approach delivers benefits to LPSC as our decision making will be informed by a wider range of perspectives and experiences and better reflect the aspirations of community members.

Ordinary Council Meeting Agenda

14 February 2024

6.13 Infrastructure & Environmental Services Directorate Report December 2023 & January 2024

IP&R Linkage: Goal: Our infrastructure is well planned and maintained and will meet our needs now and, in the future

Strategy: Increase awareness of infrastructure responsibilities and costings

Author: Nathan Skelly, Director Infrastructure and Environmental Services

Authoriser: Gary Murphy, General Manager

File Number: G2024/0005

Annexures: Nil

Recommendation

That Council:

1. Receive and note the Infrastructure & Environmental Services Directorate report for the months of December 2023 & January 2024

Background

The Infrastructure and Environmental Services Directorate comprises of four business units:

· Civil Infrastructure;

· Property and Assets;

· Water Services; and

· Planning and Regulation.

This report provides a briefing on activities, services, programs and projects progressed by the Infrastructure and Environmental Services Directorate.

Issues and Commentary

Table 1 – Major Projects
Function	Briefing
Werris Creek Industrial Precinct	· Council has received the ‘Issued for Construction’ plans and has provided them to Daracon Group for their tender submission.
Fixing Country Bridges	· In December 2023 a fisheries permit was approved with environmental controls, and acceptances highlighted throughout the document terms. · Construction has started on Bridge Road and Gurton Street Bridges with the demolition of the existing Bridge Road bridge completed, and the piles installed at both bridges. Ongoing works include earthworks, abutment and winged wall installations, and concrete pours, Deck installs and concrete pours, scour protection, approach slab works, and realignment of the roads. · Additional funding has been applied for through TfNSW Fixing Country Bridges, with TfNSW recommendation to apply for the additional funding. Council is currently awaiting the outcome of this application. · Bridge works are planned to be completed by mid-March 2024 · Both bridges will be opened for traffic no later than 30 April 2024. · This Project is funded by TfNSW Fixing Country Bridges Fund.
Longfield Oval Lighting Project	· Trenching, conduit, and concrete footings installs was completed in December at Longfield oval. · Footings require 28 days to cure and strengthen, to safely support the light poles, no work was carried out through the greater part of January. · Light poles were installed in the final week of January 2024 · Remaining works includes the connection of power and operating systems and testing of the poles, the existing system will remain in place until all tests have been carried out successfully. · Consideration was given to installing additional lights to point towards the Quirindi Pool, however given the design of the structure it was not feasible. · Last task will be the removal of the existing pole and lights. · Works are planned to be completed in mid – February 2024. · This project is funded by a grant from NSW Stronger Country Communities (Round 5).
Milner Parade Clubhouse	· Ongoing consultation with key stakeholders to discuss construction of the new facility. · Engineering design for the concrete slab and frame have been completed and accepted for construction. · Delays to the start date of construction have occurred due the builders commitments changing while waiting for the final plans for the building. · Construction of the Milner Parade Club House was scheduled to commence in late January 2024 but will now commence in early February 2024 with construction planned to be completed by July 2024. · This project is funded by a grant from NSW Stronger Country Communities (Round 4).
Station Street Upgrades	· The traffic calmers have been installed to support the works completed for the silo art project, and as part of the upgrades to the town to improve safety for both pedestrians and traffic travelling through town. · Craftcrete contractors have installed traffic calmers on the corner of Station and Daley Street, and the corner of Station and Abbot Street, and the third traffic calmer on Station Street opposite the RSL.
Wallabadah Reservoir	· Works have been completed to replace both of the roofs on the water tanks at the Wallabadah Reservoir.
LPSC Administration Building Disabled Access	· During the tender process, prospective tenderers identified that the construction of the existing facilities varied considerably from the design, which would result in more work that was originally anticipated. The tender was withdrawn to enable further investigations to take place · Engineering / Construction Services have been invited to prepare a quote for design plans to reflect the newly realised construction methodology to take place · This will now necessitate a development application, which will be lodged once the plans are revised. · This project is funded by NSW Stronger Country Communities (Round 5).
TfNSW Get Active Funding	· TfNSW released funding for a program called “Get Active” for the development of open spaces and footpaths that encourage the community to be more active. LPSC have applied for funding for the following Projects. · Walhallow to Caroona – 700m of raised pedestrian walkway, and 800m of pedestrian walkway with intermittent - solar lighting, seating, and Story boards. Total Funding Requested - $1,693,200 · Werris Creek along the length of Coronation Street from the main road to the Werris Creek Swimming Pool 800m of pedestrian walkway. Total Funding Requested - $737,600 · Golland Field over Jacob and Joseph Creek to Henry Street – 1 x 60m bridge over the creek, and 600m from Golland Field entrance around the boundary, over the bridge and out to the corner of Milner Parade / Henry Street. Total Funding Requested - $1,571,900 · Funding Figure include a 10% contingency. · Outcome of funding application is pending.
Heavy Vehicle Rest Area funding	· Heavy Vehicle Truck Parking Bay – Spring Ridge, Funding Application. · A Submission has been made for funding to construct a safe area for truck parking in the town of Spring Ridge. Currently trucks are parking on the road verge to take advantage of the facilities in the town during busy harvest seasons, and when travelling through the town. · Funding Applied for $374,000 · Funding Figure include a 10% contingency. · Outcome of funding application is pending.

Table 2 – Civil
Function	Briefing
Unsealed Roads	· Maintenance grading on: o Big Jacks Creek Road o Philips Creek Road o John Lane o Dimby Lane o Bell Gate Road o Lowes Creek Rd o Wandobah Rd o Woodton Rd o Windy Rd o Mooki Springs Rd · Resheeting works on: o Bundella Road
Sealed Roads	· Rehabilitation works on: o Warrah Ridge Road · Kerb and gutter replacement Quirindi · Sign replacements across the shire · Resilience work to improve drainage on: o Swinging Ridges Road o Big Jacks Creek Road o Inverkip Road o Werris Creek Road o Pickerings Road o Coonabarabran Road

Table 3 – Parkes and Gardens
Function	Briefing
Sporting Facilities	· Cricket wicket preparations · Irrigation and mowing of Race Track · Attended the Race meeting at the showground to patch the track
Parks and Reserves	· Mowing and routine maintenance of parks and Council owned facilities · Litter collection through urban areas · Cemetery operations · Inspection and maintenance of softfall in parks · Maintenance at Werris Creek pool
Other public spaces	· Roadside slashing: o Bundella Rd o Piallaway Rd Sealed o Coonabarrabran Rd · Mowing of urban villages · Street sweeping at Werris Creek & Quirindi · Tree trimming Quirindi streets and parks

Table 4 – Property and Assets
Function	Briefing
Building Maintenance	· Refurbishment works being organised for park areas during February/March/April. This will occur in outlying villages to refresh some park equipment and structures for the enjoyment of visitors and residents. · Planning has commenced for minor projects to be undertaken and completed during the above period. These projects are focused on giving attention to smaller areas and facilities. Items such as the removal of graffiti, painting, refurbishment of signage frames, etc. · Work is still continuing with the creation of a building maintenance register.
Property Management	· Work is continuing with the implementation of a Lease Register within our new accounting system. Again, staff currently use a manual spreadsheet to update and monitor leases which creates a high volume of paperwork for the property and finance areas. The new system has the ability to link to both the property and lessee and enable a more efficient method of monitoring, reviewing and billing. · Settlement has occurred for 2 parcels of land within the Quirindi industrial estate. These were the last 2 remaining parcels of land that have been advertised by Council since 2009. · The identification of surplus lands and/or properties continues and when complete will be presented to Council for consideration.
Asset Management	Reviews continue for the following asset management plans: · Aerodrome · Fleet and Plant (light vehicles, heavy vehicles and plant) · Parks and Recreation (aquatic centres, playgrounds, sporting fields and equestrian facilities) · Property Assets (all council buildings, halls, theatre, libraries, childcare centre and VIC) · Sewer · Transportation (roads, footpaths and bridges) · Water
Building and Operational Land Revaluation	· The financial portion of the Building and Land Revaluation has now been completed and staff have undertaken a review of these figures. · The final report is due to Council staff by 30 March 2024.
Public Toilets, King George V Park, Willow Tree	· A design and quote has been received for the renewal of the septic tank system at the VIC. · The soil has low capacity to accept nutrients from the effluent, so a high quality of treatment is required to ensure that the system works long term. · The constraints of the site have resulted in the system cost being approximately $125,000. Council has been working with the contractor to reduce this where possible without compromising the suitability of the system. · The contractor has been engaged to undertake the works. There is a 3 week lead time on the delivery of the Advanced Wastewater Treatment Systems. It is expected to be completed in early April 2024

Table 5 – Water Services
Function	Briefing
Quipolly Dam and Old Quipolly Dam Safety Management	· A Risk Review of Quipolly Dam is continuing: o The draft report was received from the consultant in late January with a review workshop planned for late February o Completion is anticipated in March 2024, with a report prepared for Council to the April 2024 meeting.
Water Main Replacement Program	· Design and tender documents are being prepared by a consultant and will be ready for tender in February 2024 for water mains at Whittaker Street and Quirindi South Reservoir. · Award of tender is planned for April 2024 with construction to be completed by October 2024.
Werris Creek Wastewater Aqueduct Rehabilitation	· A tender for the rehabilitation of the wastewater aqueduct connecting the wastewater network of Werris Creek to the Wastewater Treatment Plant has closed. Only 1 submission was received which was well over the anticipated value of the works. Options to proceed are currently being considered.
Quipolly Water Project	· With the Quipolly Water Project moving to the commissioning phase, Water Services staff have been having an increased presence onsite familiarising themselves with the site in preparation for commencing operation when construction is completed. This has included training for equipment vendors, site acceptance testing of the control system and getting the control room ready for operation.

Table 6 – Waste Management

Function

Briefing

Willow Tree Landfill

· Council’s contractor submitted a revised Environmental Impact Statement for the Development Application. It did not meet the requirements of the Secretary’s Environmental Assessment Requirements so has been pushed back for additional information.

· This has delayed the consideration by the Joint Regional Planning Panel to April, which possibly delays the start of construction.

Environmental Services

Regulatory Approvals

The following approvals were issued during the month of December 2023. (Note: Due to the timing of preparation this report, any privately certified approvals not registered for the month of December have not been included.) They will be advertised on Council’s website in accordance with the provisions of Section 4.59 of the Environmental Planning & Assessment Act 1979 and Sections 97 and 161 of the Regulation.

Development Applications

Applic. No	Address	Land Title	Development	Determination
10.2021.24.2	35 Coach Street Wallabadah	Lot 16 Sec 28 DP759037	Modification – Boundary Adjustment Conditions 6, 7 & 9	Approved Under Delegation
10.2023.50.1	170A Hawker Street Quirindi	Lot 172 DP 808817	Replace Existing Retaining Wall	Approved Under Delegation
10.2023.44.1	161 Henry Street Werris Creek	Lot 22 Sec 9 DP9988	Demolish Existing Shed & Build New Shed	Approved By Council
10.2020.48.2	962 Black Gully Road Werris Creek	Lot 1 DP 509915	Modification – Establishment of a 5MW Solar PV Electricity Generation	Approved Under Delegation
10.2023.26.1	1658 Kamilaroi Highway Quirindi	Lot 6 DP1066703	Shed	Approved By Council
10.2023.9.1	77 Henry Street Quirindi	Lot 1 DP 709872	Storage Shed	Approved Under Delegation

Complying Development Applications

Applic. No	Address	Land Title	Development	Determination
16.2024.1.1	35 Deeks Road Werris Creek	Lot 12 DP 1031667	Detached Shed	Private Certification
16.2023.14.1	110 Single Street Werris Creek	Lot 6 Sec 9 DP 9988	Demolition of Carport & Construction of Shed	Council Certification
16.2022.3.1	6 Dragon St Quirindi	Lot 305 DP 1062407	Additions to a Workshop	Council Certification

A summary of the 2023 Calendar Year is present ed below in comparison with other calendar years.

Estimated Approved Development Value

There has been and estimated approved development value of $29,964,919 in the 2023 Calendar Year. This includes all development and complying approvals issued by Council and by way of private certification. It does not include any large infrastructure projects such as roads, rail, bridges, water and sewer scheme/improvements. This is an increase of $2,509,072 equating to a 9.1% increase. from the approved estimated development in 2022. Interestingly this is an increase of $24,643,410 equating to an increase of 563.4%to the 2020 calendar year.

The approved estimated development value is made up of 2 components being Development Application ($26,100,817) and Complying Development ($3,864,102).

A graph of a graph showing different colored bars

Description automatically generated

	DA & CDC Estimated Approved Development Value Breakup
	2023	2022	2021	2020	2019
DA	$26,100,817	$24,310,717	$18,673,745	$4,993,199	$9,193,211
CDC	$3,864,102	$3,145,130	$1,380,462	$328,310	$293,600
Total	$29,964,919	$27,455,847	$20,054,207	$5,321,509	$9,486,811
DA & CDC No.	86	105	110	83	81
Average Value	$348,429	$261,484	$182,311	$64,115	$117,121
Median Value	$83,823	$35,000	$21,400	$20,500	$19,000

The infrastructure value on Council projects has not been included in these figures, as the majority of the work is considered to be exempt development under State Environmental Planning Policy (Transport & Infrastructure) 2021. However, for the 2023 year the value allocated to Council project work was $9,253,808. This equates to a combined estimated development value of works approved within the shire being $39,218,727 for the 2023. This does not include any state infrastructure works undertaken.

Dwellings Approved

The number of dwellings approved in 2023 was 20 which is 5 less than 2022.

The dwellings for the 2023 year have been approved in the RU1 Primary Production zone, compared to the 2022 year which had a dominance of approvals in the R1 General Residential Zone.

Dwellings	2023	2022	2021	2020	2019
R1 – General Residential	4	12	5	5	1
R5 – Large Lot Residential	6	3	8	3	1
RU1 – Primary Production	10	5	10	7	4
RU5 - Village	0	5	2	0	3
E2 – Local Centre	0	0	0	0	0
Total	20	25	25	15	9
Average Dwelling Build	$433,626	$349,744	$318,192	$204,767	$206,950
Median Value	$451,000	$481,485	$300,000	$180,000	$230,000

The average value of dwellings has increased by $83,882 which is a 24.1% rise from 2022. An overview showing the location of the approved dwellings by zone from 2016 until and including 2023 is represented below. The majority of the approved dwellings is in the RU1 Primary Production zone (34%) followed by the R1 General Residential zone (29%).

A look at the number of applications processed for the 2023 show a lower combined number of applications compared to 2022. There were 911 applications processed in 2023 which is a decrease of 331 (36.3%).

Application Type	2023	2022	2021	2020	2019
Development Applications	68	80	95	71	72
Complying Development Certificates	18	25	15	12	9
Construction Certificates	30	35	53	34	48
Section 68 Certificates	43	52	49	14	13
Occupation Certificates	33	19	28	24	41
Subdivision Certificates	3	7	7	3	11
Sub Total	195	218	247	158	194
Section 10.7	449	658	429
Sewer Plans	216	236	375
Swimming Pool	16	5	6
Notices & Orders	20	100	17
Building Certificates	7	3	3
Dwelling Entitlement	8	22	1
Sub Total	716	1024	831
Total	911	1242	1078

At the time of writing this report, the month of January had not ended therefore the figures for January will be presented at the March Meeting with February’s.

Legislative and Policy Implications

There are no legislative or policy implications for Council associated with this report.

Financial Implications

All works are undertaken within current budget allocations.

RISK Implications

Report is for Council information only.

Community Consultation

There are no community consultation requirements for Council associated with this report.

Conclusion

The above report is provided as information for Council.

Ordinary Council Meeting Agenda

14 February 2024

6.16 Heritage Motel - Fire & Rescue Fire Safety Inspection & Report

IP&R Linkage: Goal: We partner with State and Federal Government, the private sector and community organisations in the provision of facilities and services

Strategy: Demonstrate support of the State Emergency Service (SES), Volunteer Rescue Association (VRA) and Rural Fire Service (RFS) volunteers

Author: David Kitson, Manager Planning and Regulation

Authoriser: Nathan Skelly, Director Infrastructure and Environmental Services

File Number: G2024/0007

Annexures: A. NSW FR Fire Safety Inspection Report - Heritage Motel ⇩

Recommendation

That Council:

1. Received and note the report by NSW Fire and Rescue on the Heritage Motel dated 10 January 2024

2. Endorse the actions taken to date with issue of the Notice of Intention to Issue a Fire Safety Order.

3. Issue the Draft Fire Safety Orders be issued where satisfactory progress is not being made by the landowner towards the preparation of a Draft Fire Safety Schedule and the implementation of the required fire safety measures.

4. That NSW Fire and Rescue be advised that Council has received its report and the actions that it has endorsed to address the recommendations.

Background

The Heritage motel is a historic building that appears to have been adapted and changed over time. Development of the facility is not well documented, and it is uncertain whether works have been undertaken in the past without the required development consent. The motel has approximately 17 rooms with some common areas and public corridors.

The fire safety framework in NSW involves the progressive upgrading of Fire Safety measures for a range of building classes under the National Construction Code including industrial, commercial and multi dwelling residential premises either via upgrades that require development consent or by the issue of Fire Safety Orders.

Council has no record of a fire safety schedule (FSS) for the premises and it is some time since an annual fire safety statement (AFSS) has been submitted.

The issue of Fire Safety at the Heritage Motel was recently raised by the local Police with both Council and the NSW Fire and Rescue (NSWFR).

A joint inspection was undertaken by representatives from NSW Fire & Rescue, the Local Fire Brigade and Council on 9 January 2024.

A report dated 10 January 2024 has been prepared by NSW Fire & Rescue and submitted to Council. This report highlights various fire safety issues based on the joint site inspection. A copy of this report is attached for Council’s information.

Issues and Commentary

The report by NSWFR highlights a significant number of fire safety deficiencies and recommends that Council review the report and address the deficiencies.

Prior to the receipt of NSWFR report and based on the joint inspection and a prior inspection undertaken by Council’s Building Inspector, Council has issued a notice of intention to issue a fire safety orders (NOI). The proposed orders are:

Order 1– Cause a Draft Fire Safety Schedule to be prepared by an accredited fire safety engineer or accredited fire safety practitioner.

Order 2 – Cause an annual Fire Safety Statement to be prepared and lodged with Council confirming that all fire safety measures in the adopted fire safety schedule are operational and compliant.

While Council is nominally responsible for preparing Fire Safety Schedules, Council does not possess the expertise and requires them to be prepared by an accredited fire safety engineer or accredited fire safety practitioner, which once received, and if suitable, can be adopted.

The preparation of a Fire Safety Schedule, which will list all the required essential fire safety measures, is required to:

· Ensure the upgrade to the premises and compliance with the National Construction Code in terms of fire safety.

· To provide the basis on which an annual fire safety Statement can be property undertaken by accredited specialists.

The landowners have until the 1 March 2024 to respond to the notice of intention to issue the orders (NOI), after which the order can be issued.

It is hoped that the issue of orders will not be necessary where the owner is making progress towards the preparation of the Draft Fire Schedule in the first instance and its implementation in the second instance.

There are positive signs of cooperation from the principal landowner, who has indicated a commitment to undertake the necessary works.

Legislative and Policy Implications

There are a range of legislative requirements under the Environmental Planning and Assessment Act (EP&A Act) in respect of the making of a report by the NSWFR, including:

· Section 9.32(5) EP&A Act - The NSWFR is required to forward a report of any inspections it undertakes to the Council.

· Schedule 5, Part 8, Section 17(2) EP&A Act – The NSWFR report and recommendations must be tabled at the next Council meeting and “determine whether it will exercise its powers to give a fire safety order”.

· Schedule 5, Part 8, Section 17(4) EP&A Act – “Requires that Council must give notice of a determination under this clause to the Commissioner of Fire and Rescue NSW”

Financial Implications

There are no identifiable financial implications for Council.

RISK Implications

There are significant risks to life and property where the required subject premises is not brought into the current fire safety regime.

Community Consultation

No community consultation is required.

Conclusion

As the Heritage Motel premise is used to accommodate unrelated persons in separate domiciles within the building, the confirmation that the required fire safety measures are installed and are operational needs to be a high priority.

It is recommended that Council receive the NSWFR report, endorse the actions of Council staff to date and communicate such to the NSWFR.

Ordinary Council Meeting Agenda

14 February 2024

6.17 Planning Proposal PP-3023-1202 - Reinforcement of Subdivision Minimum

IP&R Linkage: Goal: Our Council, community and business leaders work together effectively

Strategy: Provide systems and processes to identify and manage all risks of Council both operational and strategic

Author: David Kitson, Manager Planning and Regulation

Authoriser: Nathan Skelly, Director Infrastructure and Environmental Services

File Number: G2023/0365

Annexures: Nil

Recommendation

That Council:

1. Request the Minister for Planning to make the planning proposal as exhibited with an amendment that maintains the existing dwelling entitlement for 4A Duke Street, Quirindi known as Lot 4 Section 39 DP 758863 by inserting this land on the dwelling opportunity map.

Background

Council resolved to prepare a Planning Proposal at its Ordinary Meeting of Council on 24 May 2023 [res. 2023/88] to amend clause 4.2A(3)(b) of the Liverpool Plains Local Environmental Plan 2011 (LEP) in response to legal advice provided that confirmed that subdivision minimums under the previous planning schemes could be used to subdivide rural land. In some areas, it was theoretically possible to subdivide down to 40 ha under a previous planning scheme, notwithstanding that the exiting subdivision minimum under the current LEP is 200ha.

A Planning Proposal was prepared, and the gateway determination issued by the Department of Planning. The Planning Proposal has been exhibited and this report has been prepared to enable Council to consider whether to request the Minister for Planning to finalise the Planning Proposal.

Issues and Commentary

The issues are largely dealt with in the previous report to Council and essentially revolve around ensuring the integrity of the intended subdivision minimums in the rural zones.

The objective of the proposed LEP amendment in the planning proposal is to prevent the use of the minimum lot size requirements for dwellings in previous LEPs being used to establish a dwelling on a rural lot that is below the current rural subdivision minimum via Clause 4.2A(3)(b) of the LEP.

The proposed amendment will be drafted such that development consent for a dwelling can still be granted under Clause 4.2A(3)(b) for lots below the existing subdivision minimum in other circumstances, such as:

· A lot resulting from a subdivision for which development consent was granted (and on which a dwelling could have been erected) under the planning scheme that applied immediately prior to the current LEP.

· A “existing holding” as defined by the planning scheme that applied immediately prior to the current LEP.

The planning proposal has been exhibited for public comment and one submission has been received.

Legislative and Policy Implications

The planning proposal has been prepared and exhibited in accordance with the requirements of the Environmental Planning and Assessment Act 1979 and the gateway determination.

The finalisation of the planning proposal will require the endorsement of the Minister for Planning.

Financial Implications

There are no major financial implications for Council.

RISK Implications

The planning proposal has been prepared to reduce the risk of rural fragmentation and to support the current rural subdivision minimums.

Community Consultation

The gateway determination required the following public authorities to be consulted:

• NSW Rural Fire Service

• NSW Department of Primary Industries – Agriculture

• Department of Regional NSW – Regional Jobs Precincts

These agencies confirmed that they are supportive of the planning proposal or have no objections to it.

A public exhibition of the planning proposal was undertaken between 8 November 2023 and the 8 December 2023 via a display at the front counter and on Council’s website. The exhibition commenced with a public notice in the Quirindi Advocate.

Council received one submission from LBK Solicitor on behalf of the owner of Lot 4 Section 39 DP 758863, 4A Duke Street, Quirindi.

The subject land has a dwelling entitlement under current Clause 4.2A(3)(b) of the LP LEP as a dwelling was permitted on this land under the previous Quirindi LEP 1991, by virtue of the fact that the land under this previous planning scheme was zoned V – Village Zone.

The submission requested that the subject land be included on the dwelling opportunity map as part of the planning proposal. The subject land has been on the market since January 2023 and more recently the potential loss of the dwelling entitlement associated with the planning proposal has been an obstacle to its sale.

There is considerable merit in allowing a dwelling entitlement to be retained for this land via the planning opportunity map in the LEP, having regard to the land’s location, size, history and the adjoining land uses. The subject land is cleared and flood free and has 2 substantial sheds located at either end of the property. The land has an area of 2.006 ha and has sufficient areas for the establishment of an on-site sewer management system to service any future dwelling.

Conclusion

The planning proposal is suitable for Council to decide whether to proceed with it. Council can also resolve to adopt the planning proposal with an amendment that enable the retention of a dwelling entitlement for 4A Duke Street, Quirindi. It is unclear whether the Department will require an amended planning proposal to be re-exhibited or not. There are indications that the Department may waive the requirement for an amended planning proposal to be re-exhibited in this instance.

It is recommended that Council adopt the planning proposal as exhibited with an amendment that provides for the retention of the dwelling entitlement for 4A Duke Street, Quirindi.

Ordinary Council Meeting Agenda

14 February 2024

6.18 Development Application 24/1987/2 - Killara Feedlot Expansion

IP&R Linkage: Goal: Our local farming is sustainable

Strategy: Encourage farmers to investigate value-adding opportunities for their business

Author: Elizabeth Cumming, Town Planner

Authoriser: David Kitson, Manager Planning and Regulation

File Number: G2024/0017

Annexures: A. Development Assessment ⇩

B. Statement of Environmental Effects ⇩

C. NSW Environment Protection Agency Determination ⇩

Recommendation

That Council:

1. Grant development consent to the modification of Development Application 1987/024/2 pursuant to Section 4.16 of the Environmental Planning and Assessment Act 1979 subject to conditions in Schedule 1.

Background

A development application has been submitted for the extension of the Killara Cattle Feedlot from 20,000 to 22,250 head by M Norton on behalf of Killlara Feedlot Pty Ltd on Lot 57 DP 1228713, Lots 53, 55, 260, 259, 261, 257 & 255 DP 715006, Lot 1 DP 583536, Lots 1, 2, 3, 4, 5 & 6 DP 1100156 & Lot 5 DP 580408 on land known as 293 Bundella Road Quirindi.

Public consultation was carried out as per the provisions of the Liverpool Plains Shire Council Community Engagement & Participation Plan 2019 with no submissions being raised. This proposed development modification is integrated development with the Environment Protection Agency who have consented to the development.

This report is to consider the merits of the application.

PROPOSED DEVELOPMENT

The Killara Feedlot, operated by Killara Feedlot Pty Ltd (Killara), has an approved capacity of 20,000 head. It has been in operation since 1971 with the current 20,000 head capacity being approved in 1993 with the latest modification (23/2019) approved in January 2020. Killara are proposing to expand the feedlot through the addition of nine pens with a total capacity of 22,250 head.

Because of ongoing compliance discussions with the Environment Protection Authority (EPA), Killara have reconfigured the effluent utilisation area (EUA) and irrigation method. Previously, effluent was irrigated via flood irrigation and is now irrigated through low-pressure centre pivots. Further effluent storage capacity has also been added to the feedlot.

The following operational changes have taken place progressively over the last two to three years, with this work occurring in consultation with the Environment Protection Authority (EPA). This work consists of:

· Conversion of the existing EUA from flood irrigation to centre pivot spray irrigation. This conversion has also resulted in an expansion of the available EUA;

· Decommissioning of the old manure pad following the construction of the new manure pad (previously approved);

· Construction of a wet-weather emergency storage pond (Effluent Pond 4) which will only be used during a year greater than the 90th percentile wet-year;

· Installation of a pipeline to allow for the direct transfer of effluent from Effluent Pond 2 to Effluent Pond 3 and the removal of Terminal Pond 1 from the effluent system; and

· Combination and expansion of the Mixing Pond and Effluent Pond 3 into a single storage (Effluent Pond 3)

The expansion represents an 11 % increase in feedlot capacity. With the cattle types fed at Killara consisting of a mix of short-fed, mid-fed and long-fed cattle, the conversion of the feedlot capacity to standard cattle units (SCU) may vary. The capacity of the proposed feedlot will be no greater than 22,250 head which roughly equates to 18,950 SCU using the above market types. The proposed capacity has been based on stocking the existing and proposed pens at density of 12 m2/head, which is current practice.

Generally, the proposed expansion is located within the existing feedlot complex. The new pen catchment is already serviced by a sediment basin, which will be expanded as required, to meet the minimum volume.

The proposed expansion will increase heavy vehicle movements by 1-2 per day based on 12 trucks per day for the existing feedlot and 13.5 trucks per day for the proposed feedlot.

The proposed expansion will result in the creation of 1-2 additional operations roles.

The proposed expansion has been designed in accordance with the National Guidelines and the Code of Practice. The existing feedlot is registered under the National Feedlot Accreditation Scheme (NFAS).

Issues and Commentary

The subject land is RU1 Primary Production under the Liverpool Plains Local Environmental Plan 2011 (LPLEP 2011). The subject land is classified as bush fire prone land though not liable to inundation by flooding. There are no other known natural hazards affecting the site or allotments in proximity. No items of environmental heritage are known to be present.

Notification was carried out as per the provisions of Council’s Community Participation Plan and the required legislation for integrated development. There were no submissions received.

The feedlot is over 1,000 head and requires an Environment Protection Licence under the Protection of the Environment Operations Act 1997, as the development is designated and integrated. Amended General Terms of Approval (GTA) will be required from the Environment Protection Agency who have consented to the development. They had no objection to the proposed modification however, it should be noted in regard to the Predicted odour impact the following:

The Odour Impact Assessment (OIA) has modelled two scenarios: 1) existing feedlot capacity with historic management practices and 2) the proposed capacity with the current management practices. Both modelled scenarios exceed the odour impact assessment criterion. Scenario 2 predicts a decrease in odour impacts at all receptors in comparison to scenario 1. However, the proposed management practices to improve odour impact modelled in scenario 2 are stated in the OIA to have been in place since 2017. Therefore, any reduction in odour impacts have already been achieved.

Scenario 1 is not the true existing scenario as it includes historic instead of current management practices. The scenario of the existing feedlot capacity with the current management practices has not been included in the OIA. It is likely that odour dispersion modelling of the ‘true existing scenario’ would show the proposal will increase odour impacts.

The EPA recommends that the Applicant contact the EPA directly about any concerns relating to variation of the Applicant’s Environment Protection Licence that may result from modification of the consent.

There were proposed changes to the conditions of their General Terms of Approval under Environment Protection Licence (EPL) (3966).

This proposed modification contradicts the conditions of the conditions of the 2020 LPSC development consent for the expanded manure pad and effluent irrigation area (DA 23/2019) and the 2011 modification (143/2008-02). These approvals and development conditions need to be cancelled. Therefore, these two development applications have been combined into the recommended conditions of development consent and both applications will be required to be rescinded by the applicant prior to construction commencing on the proposed extension.

A detailed Assessment Report has been undertaken in accordance with assessment framework under the Environmental Planning and Assessment Act 1979, which indicates the proposal complies with, and/or, is consistent with planning policies and requirements.

Legislative and Policy Implications

Consideration under the provisions of the Community Engagement & Participation Plan 2019, Liverpool Plains Development Control Plan 2012, Liverpool Plains Local Environmental Plan 2011, and the Environmental Planning and Assessment Act 1979 has been undertaken.

Financial Implications

There are no financial considerations to report at this time.

RISK Implications

There are no risk implications associated with the proposed development.

Community Consultation

Community consultation was carried out for this proposed development. Neighbour notification was carried out between 28 September 2023 and 27 October 2023. A notice was also placed in the Quirindi Advocate, on Council’s webpage and through Council’s social media.

Conclusion

The development is a major rural development. With the use of appropriate conditioning, there is no reason as to why the proposed modified development cannot be approved.

All heads of consideration detailed under Section 4.15C of the Environmental Planning and Assessment Act 1979 have been considered in the Assessment Report, which confirms that the proposed development is permissible with development consent and complies with the provisions of the Liverpool Plains Local Environmental Plan 2011.

The attached Assessment Report indicates that there are no significant planning matters that would warrant the refusal of the subject application and that all issues are capable of being addressed via the imposition of appropriate conditions in a development consent

Therefore, it is recommended that Council approve DA 1987/24/2 subject to the recommended conditions of development consent included as Schedule 1 as follows:

SCHEDULE 1

RELEVANT PRESCRIBED CONDITIONS (under the Environmental Planning and Assessment Regulation 2021)
*Nil*
*CONDITIONS AS PER DA 24/1987*
(a)		Modified Condition The development to be carried out in accordance with the details and plans contained within the development application, the environmental impact statement submitted with the development application, and the conditions of this consent. The development shall be implemented in accordance with: (a) All documentation and correspondence submitted by the applicant, or their agents, in support of the Development Application, (b) the details set out on the plans approved and stamped by authorised officers of Council, except as amended by the conditions of this development consent. Note: Any proposal to modify the terms or conditions of this consent, whilst still maintaining substantially the same development to that approved, will require the submission of a formal application under Section 4.55 of the Environmental Planning and Assessment Act 1979 for Council's consideration. If amendments to the design result in the development not remaining substantially the same as that approved by this consent, a new development Application will have to be submitted to Council.
(b)		Modified Condition The development shall only proceed in accordance with an approval granted in writing by the State Pollution Control Commission prior to the works being undertaken. Such approval shall take into consideration the likely air, water and noise pollution associated with the development (refer Section 19 Clean Water Act 1970 as amended). The development shall only proceed in accordance with the General Terms of Approval under an Environment Protection Licence (EPL) as issued by the Environment Protection Agency. Note: The applicant is advised to contact the Environment Protection Agency directly about any concerns relating to variation of the Applicant’s Environment Protection Licence
(c)		Deleted Condition The applicant to obtain and at all relevant times to hold a licence issued by the State pollution Control Commission to dispose of effluent both in solid and liquid form and comply with all conditions of such license.
(d)		Modified Condition Level of continuous noise emanating from the operation of plant or processes (LAIOT measured for at least 15 minutes) on the premises shall not exceed the background level (LAGO) by more than 5 dB (a) when measured at any point within 1 m of any residential boundary or other noise sensitive areas in the vicinity of the works. All noise levels are to be kept within the provisions of the General Terms of Approval under an Environment Protection Licence (EPL) as issued by the Environment Protection Agency.
(e)		Modified Condition The maximum feedlot population not to exceed ~~20,000~~ 22,250 head at any one time. ~~, or such lesser number as a licence issued by the State pollution control commission permits.~~
(f)		Modified Condition Prior to the introduction to the feedlot of additional cattle above 6,500 head and subject to this consent, the submission approval by Council of a detailed management plan and implementation incorporating: – 1. ~~feedlot pad monitoring and clearing;~~ 2. ~~solid waste temporary storage area layout, odour and fly control procedures and run-off containment proposals;~~ 3. ~~solid waste land application disposal procedures;~~ 4. ~~solid waste land application disposal area resting;~~ 5. ~~liquid waste collection system, sedimentation basin and holding pond maintenance plan;~~ 6. ~~flood and spray irrigation system maintenance plan particularly for the prevention of excessive ponding;~~ 7. ~~groundwater and surface water sampling program;~~ 8. ~~removal and disposal of dead cattle;~~ 9. ~~procedures for monitoring soil toxicity buildup;~~ ~~10.~~ ~~procedures for rectifying wastewater leakage into the groundwater system;~~ ~~11.~~ general fly control procedures (including details of materials to be used and frequency of spraying) for the whole of the feedlot site, including pens, holding ponds, sedimentation basin, grassed contour waterways and solid storage areas. An Environmental Management Plan is to be prepared and submitted to the Environment Protection Agency annually and Council at request.
(g)		Deleted Condition The management plan referred to in condition (f) shall also have incorporated and implemented such additional requirements as the Council may reasonably stipulate and advised to the manager of the feedlot from time to time.
(h)		Deleted Condition Should the company wish to continue the use of the feedlot yards, a redesign and reconstruction of the existing feedlot yards, consistent with design principles that areas a and B site of which is shown on the plan accompanying the application, and reconstructions shall be carried out within twelve (12) months of the date of approval given by the Council and the State Pollution Control Commission to introduce cattle to areas A and/or B. The construction of the sedimentation basin is at the base of the existing feedlot yards, as shown on the plan accompanying the application, shall be carried out in conjunction with the development and commissioning of areas A and/or B.
(i)		Deleted Condition The construction of sedimentation basin is at the base of the existing feedlot yards, as shown on the plan accompanying application, shall be carried out in conjunction with the development and commissioning areas A and/or B.
(j)		Deleted Condition ~~Development of area C is not to proceed until areas A and B and the existing feedlot as shown on the plan accompanying the application are fully adept developed in accordance with (h) and (i).~~
(k)		All internal roads on the development site area are to be formed from gravel to the satisfaction of the Council.
(l)		Modified Condition ~~All site structures and buildings shall be properly designed and comply with the relevant SAA code and building regulations and be subject to a building application and approval.~~ All site structures and buildings shall be properly designed and comply with the National Construction Code, relevant Australian Standard and the provisions of the Environmental Planning & Assessment Act 1979 and associated Regulations..
(m)		Deleted Condition The company shall maintain a monitoring of groundwater program at the locations approved by Council, such monitoring to be carried out every eight (8) weeks and results maintain a register for perusal by authorised Council offices, such analysis being carried out by recognised testing laboratory.
(n)		~~Deleted Condition~~ This development consent shall lapse at the expiration of 24 months from the date of this consent, unless the development has been substantially commenced or unless the prior written consent of Council to an extension of time has been granted.
*CONDITIONS AS PER DA 143/2008/2 Now Included as Part of this Consent* *Upgrade Existing Wastewater System*
A.		New Condition Development Application 143/2008/2 is to be surrendered by the applicant.
1.0 Scope of Development
1.1	Deleted Condition Development shall be in strict accordance with the application made and stamped plans and consent. The development shall not be modified except with the written consent of the Council, or to satisfy the Council Consent conditions. ~~Plans:~~ · ~~Killara Feedlot – EAU Terminal Pond Capacity Requirements – Version #1 – Dated 25/03/09~~ · ~~Killara Feedlot – Holding Pond Capacity Revision – Version #1 – Dated 02/04/09~~ · ~~Waste Utilisation System Upgrade Concept Design – Engineers Report – Issue No. 3 - Dated 16/09/08~~ · ~~Concept Design – Engineers Report Addendum – Version #1 – Dated 24/04/09~~ · ~~Statement of Environmental Effects – Issue No. 1 – Dated 17/09/08~~ · ~~Statement of Environmental effects – Addendum – Version #1 – Dated 24/04/09~~ · ~~Threatened Species Assessment – Issue No. 1 – Dated 11/03/08~~ · ~~Statement of Environmental Effects – Killara Feedlot – Wastewater System Upgrade Modified Wastewater Storage Ponds 02/12/2010~~ ~~If there is any inconsistency between the Conditions of Consent and the documents listed above, the Conditions of Consent shall prevail to the extent of the inconsistency.~~
*2.0*	Statutory Requirements
2.1	Deleted Condition ~~To clearly identify the site to comply with Local Government Regulations you must provide a clearly visible sign stating:~~ a) ~~unauthorised entry is prohibited;~~ b) ~~builder’s name and licence number – or owner builder permit number;~~ c) ~~street Number or lot number;~~ d) ~~contact telephone number / after hours number; and~~ e) ~~name, address and telephone number of the Principal Certifying Authority.~~ ~~The sign must be maintained on the on the site during the course of the building works and not be removed until the work has been completed.~~
2.2	The applicant shall ensure that all necessary licences, permits and approvals are obtained and kept up to date as required throughout the life of the development. None of the Conditions of Consent removes the obligation for the Applicant to obtain, renew or comply with such licences, permits or approvals.
2.3	In the event of any Aboriginal archaeological material be discovered during earthmoving/construction all work on the site is to cease immediately and the National Parks and Wildlife Service must be notified. Works can only commence upon authorisation of the NPWS.
2.4	The Applicant must: a) repair, or pay the full costs associated with repairing, any public infrastructure that is damaged by the development; and b) relocate, or pay the full costs associated with relocating, any public infrastructure that needs to be relocated as a result of the Development.
*3.0*	Prior to Commencement
3.1	Deleted Condition Prior to the commencement of any works the Form 7 (Notice to Commence Building & Subdivision Works) attached to this consent must be completed in full and returned to Council. This is a statutory requirement.
*4.0*	Obligation to Minimise Harm to the Environment
4.1	The applicant must implement all practicable measures to limit and minimise any harm to the environment that may result from the construction, commissioning or operation of the development. The applicant is responsible for all related earthworks and stockpiles within the entire site not just the building area.
4.2	Modified Condition The applicant shall install run-off and erosion controls to prevent soil erosion, water pollution or the discharge of loose sediment on surrounding land, as follows: a) divert uncontaminated run-off around cleared or disturbed areas; b) erect a silt fence to prevent debris escaping into drainage systems or waterways; This silt fence shall be placed downslope of any disturbed area or where stockpiles of overburden are placed, to Council’s satisfaction. This silt fence is to remain in place at all times until removal is authorised by Council. c) prevent tracking or sediment by vehicles onto roads; d) stockpile topsoil, excavated material, construction and landscaping supplies and debris within the site.
4.3	Deleted Condition ~~Removal or disturbance of vegetation and top soil must be confined to within 3 metres of the approved building area.~~
4.4	Any demolition or building waste is to be removed to a Liverpool Plains Waste Depot. All associated fees are to be paid. Consideration should be given to the separation of recyclable and reusable materials.
4.5	The builder shall establish a site rubbish container for the period of construction works, prior to commencement.
4.6	No materials, goods, plant and vehicles associated with the proposed development shall be stored, displayed or placed on Council’s roadway, unless consent is attained.
4.7	All loading and unloading of goods related to the development proposal shall be carried out within the confines of the lots boundaries. Under NO circumstances will the loading and unloading of goods on the public roadway be permitted.
*5.0*	Construction Hours
5.1	Construction activities associated with the Development, including heavy vehicles entering and exiting the Site, may only be carried out between 7:00 am and 6:00 pm, Monday to Friday inclusive, and between 8:00 am and 1:00 pm on Saturdays. No work is to be carried out on Sundays and Public Holidays. The following activities may be carried out in association with Construction outside of these hours: · any works that do not cause noise emissions to be audible at any nearby residences not located on the Premises; · the delivery of materials as requested by Police or other authorities for safety reasons; and · emergency work to avoid the loss of lives, property and/or to prevent environmental harm. Any work undertaken outside the specified construction hours, other than those specified in this Condition, must not be undertaken without prior consent of Council.
*CONDITIONS AS PER DA 23/2019 Now Included as Part of this Consent* *Continued Use of a Manure Pad, & Reconfiguration of Effluent Irrigation Infrastructure & Areas*
B.			New Condition Development Application 23/2019 is to be surrendered by the applicant.
General
1.	Deleted Condition Development shall be completed in strict accordance with the application made, the stamped plans and the terms of this consent. The development shall not be modified except with the written consent of the Council, or to satisfy the Council Consent conditions. ~~Plans:~~ · ~~Site Plan:~~ ~~(as amended in red) ‘Manure Pad – Existing & Proposed Infrastructure Plan’, Prepared by Premise Agriculture, KIL-0004, Sheet No. A101- A102, Revision B, Dated 23/04/2019;~~ · ~~Catchment Plan:~~ ~~Prepared by Premise Agriculture, KIL-0004, Sheet No. A103, Revision B, Dated 23/04/2019;~~ · ~~Effluent Utilisation Areas Plan:~~ ~~Prepared by Premise Agriculture, KIL-0004, Sheet No. A104, Revision B, Dated 23/04/2019; and,~~ · ~~Statement of Environmental Effects & Appendices~~~~, ‘Statement of Environmental Effects, Killara Feedlot Pty Ltd, Manure Pad & Effluent Irrigation, KIL-004/1902930’, Prepared by Premise Agriculture, Revision A, Dated 18/03/2019.~~ ~~If there is any inconsistency between the Conditions of Consent and the documents listed above, the Conditions of Consent shall prevail to the extent of the inconsistency.~~ *~~Reason:~~* ~~To ensure compliance with the application and plans.~~
2.	Deleted Condition The feedlot operator shall ensure that all necessary licences, permits and approvals are obtained and kept up to date as required throughout the life of the development. None of the Conditions of Consent removes the obligation for the operator to obtain, renew or comply with such licences, permits or approvals. The operator shall ensure that all contractors and sub-contractors are aware of and comply with the conditions of this consent and other related approvals. *~~Reason:~~* ~~To clarify the terms of Council’s approval.~~
3.	The conditions of this consent are additional to any other development consents that relate to the feedlot use. *Reason: To clarify the terms of Council’s approval.*
4.	The development approved by this consent shall be carried out in accordance with the conditions issued by the NSW Environment Protection Authority under the Environmental Protection Licence No. 3966 and Schedule 2 of this consent. *Reason:* To clarify the terms of the consent.
5.	The development approved by this consent does not permit the clearing of vegetation. *Reason:* To clarify the terms of Council’s approval.
6.	Deleted Development In the event of any Aboriginal archaeological material being discovered, all work on the site is to cease immediately and the National Parks and Wildlife Service (NPWS) must be notified. Works can only commence upon authorisation of the NPWS. *~~Reason:~~* ~~To ensure compliance with applicable legislation.~~
Prior to the Commencement of Works/Activities
7.	Prior to the commencement of works and/or activities approved by this development consent, an amended Environment Protection Licence No. 3966 shall be obtained from the NSW Environment Protection Authority. *Reason*: To clarify the terms of consent and to meet legislative requirements.
*GENERAL CONDITIONS*
C.	A copy of all stamped approved plans, specifications and documents must be kept on site at all times so as to be readily available for perusal by any officer of Council or the Principal Certifying Authority.
D.	All management recommendations contained within the Statement of Environmental Effects by AgDSA dated 5/7/2023 are to be complied with.
CONDITIONS RELATING TO ONGOING OPERATIONS
E.	A further application is to be made for any change, enlargement or intensification of the premises or land use, including the display / erection of any new structure such as signage, partition walls or building fit-out (unless the proposed work is exempt from the need for consent under State Environmental Planning Policy (Codes SEPP) 2008).


Business Paper Ordinary Council Meeting Wednesday, 14 February 2024
I hereby give notice that an Ordinary Meeting of Council will be held on:
Date:	Wednesday, 14 February 2024
Time:	2:30pm
Location:	Council Chambers
Gary Murphy General Manager

Actions and Functions / Events attended by the Mayor
December 2023 and January 2024
01/12/2023	Briefing with General Manager at least weekly
01/12/2023	FM 88.9 radio interview
05/12/2023	Visit to Blacktown for the Korean War commemoration
06/12/2023	Blackville Public School Presentation Day
06/12/2023	Council End of Year Dinner
07/12/2023	Willow Tree Public School Presentation Day
08/12/2023	FM 88.9 radio interview
08/12/2023	Quirindi High School Presentation Day
11/12/2023	International Links and Sister Cities Advisory Meeting (Teams)
12/12/2023	Currabubula Primary School Presentation Day
15/12/2023	FM 88.9 radio interview
22/12/2023	FM 88.9 radio interview
29/12/2023	FM 88.9 radio interview
1/01/2024	FM 88.9 radio interview
5/01/2024	FM 88.9 radio interview
9/01/2024	ABC interview
11/01/2024	Meeting with Quirindi Jockey Club
12/01/2024	FM 88.9 radio interview
17/01/2024	Meeting with Australia Day Ambassador
19/01/2024	FM 88.9 radio interview
19/01/2024	Temporary Worker accommodation Think Tank
24/01/2024	Daily Telegraph and FM 88.9 radio interview
25/01/2024	Dinner Meeting with Australia Day Ambassador
26/01/2024	Australia Day Ceremonies in the Shire